HRMS Implementation for a Leading Ice Cream Manufacturer
HRMS Implementation for a Leading FMCG Manufacturer in Gujarat
Automating attendance, shift planning, payroll, and workforce operations across multiple manufacturing locations through a centralized HRMS.
Client
Leading Ice Cream Manufacturer (Name Withheld Under NDA)
Region
Gujarat, India
Industry
Food & Beverage Manufacturing
Workforce
1300+ Employees Across Plants & Corporate Offices
Operations
Multi-Plant Manufacturing with Multi-Shift Workforce
Our Valuable Clients
Why They Came to Us
They were looking for a team that actually understood how HR works on the ground. Specifically, they needed people who knew:
Frappe HRMS inside out
How multi-location shift setups actually behave ?
Biometric-based attendance in active plants.
Real-world HR rules, not simplified versions.
Automation-first HR design.
Earlier HRMS attempts failed because vendors tried to force standard workflows. What they wanted was a system that followed their policies, not one they had to bend their policies around.
THINGS WE TAKE CARE OF
The Problem
HR operations were spread across locations, and nothing was truly connected. They were dealing with:
- Attendance being tracked separately at each site
- Biometric logs pulled manually every month
- Payroll errors caused by mismatched data
- No single view for the HR leadership team
- Shift patterns that changed by department but did not fit the system
- Leave rules that differed from one location to another
- Payroll cycles that took far too long every month
Most of the work was being done through spreadsheets and older tools that did not scale well. As the workforce grew, the gaps became harder to manage. They needed one HRMS that could bring everything together and remove the constant corrections.
THE AAVATTO WAY
What We Implemented
We set up Frappe HRMS to match how the company actually works. Everything follows their day-to-day HR routines, with no generic assumptions or extra features that aren’t used.
Attendance & Shift Automation
Managing attendance across multiple plants and rotating shifts was slowing operations. We automated biometric attendance, shift scheduling, and exceptions to create one reliable workforce tracking system.
Key capabilities
- Biometric attendance synchronization
- Multi-shift workforce planning
- Automated overtime calculation
- Exception-based attendance approvals
Result
- Reduced attendance errors and improved workforce visibility across every location.
Leave & Holiday Policies
Different plants followed different leave rules, creating inconsistencies. We centralized leave policies while preserving location-specific holidays, approvals, accruals, and compliance requirements.
Key capabilities
- Location-wise holiday calendars
- Automated leave accruals
- Configurable approval workflows
- Loss of Pay automation
Result
- Standardized leave management without changing existing business policies.
Payroll Automation
Manual payroll depended on spreadsheets, attendance adjustments, and repeated validations. We automated salary processing by connecting attendance, overtime, statutory compliance, and payroll approvals into one workflow.
Key capabilities
- Attendance-driven payroll
- Statutory compliance automation
- Salary structure management
- Automated payslip generation
Result
- Accelerated payroll processing while improving calculation accuracy every month.
Employee Self-Service
Routine HR requests consumed valuable time. Employees received a self-service portal to manage leave, attendance, payslips, and personal information without relying on HR teams.
Key capabilities
- Online leave requests
- Attendance visibility
- Digital payslip access
- Employee profile updates
Result
- Reduced HR workload while improving employee experience and responsiveness.
Role & Permission Management
Sensitive HR information requires controlled access across departments. We implemented role-based permissions so every user accessed only the information needed for their responsibilities.
Key capabilities
- Role-based access control
- Department-wise permissions
- Approval hierarchy management
- Secure employee records
Result
- Strengthened data security while simplifying day-to-day HR operations.
Key Customizations
Built around real manufacturing challenges, we customized ERPNext HRMS to automate complex workforce policies without changing existing business operations.
- Automated attendance across multiple plants with different shift timings.
- Configured rule-based overtime approval aligned with company HR policies.
- Automated leave deductions and attendance policy compliance.
- Enabled department-specific HR workflows and policy exceptions.
- Customized plant-wise clock-in and clock-out regulations.
- Implemented hierarchy-based approvals for leave, attendance, and overtime requests.
The Impact
After rollout our solutions made tangible business impact in the following areas:
Manual HR work dropped by around 70 percent because attendance flowed straight into payroll.
Payroll errors almost disappeared; the system replaced inconsistent spreadsheets.
HR leadership could see attendance, leave, and payroll across all locations in real time.
Payroll that used to take days now takes just a few hours.
Shift patterns of all kinds are handled automatically, so no one has to calculate them manually.
Now all staff are using the features through a self-service platform that reduces frantic communication over mails, calls, and WhatsApp messages.
Let’s build the system your business deserves
Your business needs more than generic tools. Let’s build apps, and ERP systems that actually match how you operate.
Technologies Used
We combined ERPNext HRMS with tailored customizations to automate complex manufacturing HR processes while ensuring scalability, security, and seamless workforce operations.
Frappe HRMS Platform
Custom Server-Side Business Logic
Role-Based Access Control
Biometric Attendance Device Integration
Custom Multi-Level Approval Workflows
Automated Background Job Processing
Automation delivers maximum value when technology aligns perfectly with business processes.
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